Assist Virtually Is Now WoahFlow

In 2026, Assist Virtually becomes WoahFlow. Different name, same people. Here's why we did it and what it means if you work with us.

Key takeaways

• Assist Virtually, founded in 2018, has rebranded as WoahFlow, a workflow design and automation partner based at Alderley Park.
• The name better describes what we do now: mapping processes, automating them, and building AI-enabled systems for growing businesses.
• Clients keep the same team, the same contacts and the same contracts.
• To date we've built 3,000+ workflows and saved clients 10,000+ working hours.

How a VA business ended up automating everything
In 2018 I wanted two things: to work from wherever, and to find out what else I enjoyed. My first client was Hoxby. I ran their inbox and diary, drafted community messages so the team could get on with strategy, and picked up whatever admin got in the way.

Within a few months I'd seen inside enough businesses to spot a pattern. Every one of them ran on a spreadsheet that fed a CRM that fed another spreadsheet, held together by someone's memory and generalised panic. The work was simple. Someone just had to do it, by hand, every week, forever.

I'd spent years automating exactly this in marketing software. Somebody fills in a form, three things happen and that same logic worked for invoicing as well as it did on an email campaign.

So I stopped doing the tasks and started removing them. That's still the rule we work by: if you can explain it, we can build it. Eight years and 10,000+ workflows later, the name caught up.

Why WoahFlow
Flow is the state a business gets into when its processes are designed rather than inherited. Work moves between people and systems without anyone chasing it, handovers happen without a reminder, and the week has room in it again. That's what we build towards, so that's the word we built the name around.

What's changing
The name and the look. Assist Virtually emails will start arriving from @woahflow.com addresses, and proposals and invoices will carry the new brand. If you've come here looking for Assist Virtually, you're in the right place.

What isn't
Everything else. The people who built and ran your workflows at Assist Virtually are the same people at WoahFlow, doing the same jobs. Your point of contact hasn't changed and neither has your agreement or your pricing. If you're a current client, the only thing to do is update our name in your address book.

We map those processes, find where they break, and build systems that take the repetitive work away. In practice that means:

• Workflow design and mapping
• Workflow automation across your CRM, finance and operations tools
• AI-enabled systems
• Operations consulting
• Retained operational support

Since 2018 that's added up to 3,000+ workflows built and 1,000+ working days handed back to clients.

If something in your business only works because one person remembers to do it, we'd like to hear about it. Email hello@woahflow.com.

Frequently asked questions